AI-Based Vendor Bill Upload
How to use Book Vendor Bill AI?
Step 1: Open Book Vendor Bill
Go to Accounts >> Purchasing
Click on Vendor Bills & Payments >> Book Vendor Bill
Step 2: Upload the Vendor Bill
A new popup will open
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Upload:
Image (JPG/JPEG/PNG) OR
PDF file
Uploaded file name will be displayed on the screen
AI Starts Data Extraction
System will automatically analyze the uploaded document
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AI extracts:
Vendor details
Bill details
Item details
GST information
Vendor Matching
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System checks vendor with ERP database:
Exact match → Auto-selected
Partial/GST match → Suggested
No match → Manual selection required
Auto-Fill of Invoice Details
The following details will be auto-filled if detected:
Vendor Information
Vendor Name
GST Number
Shipping Address
Dates
Vendor Bill Date
Delivery Date
Due Date
Invoice Details
Vendor Bill Number
Invoice Total
Auto-Fill of Item Details
For each detected item, the system prefills:
Item Description
HSN Code
Quantity
Rate
Principle Amount
GST Type
GST Rate
GST Amount
Goods/Service Identification
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If HSN starts with “99”:
Goods Purchase toggle will be disabled
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Otherwise:
Goods Purchase toggle will be enabled
Step 3: Review Extracted Data
Verify all extracted details
Edit or correct any field if required
Manual editing is always allowed
Re-upload (Optional)
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If extraction is incorrect:
Click Re-upload
Upload a new file
System will reprocess the document
Step 4: Submit the Vendor Bill
After verification, click Submit
Uploaded file will automatically attach with the bill
Important Notes
If no data is extracted
User can continue with manual entry
If partial data is extracted
Only available fields will be auto-filled
If multiple vendors match
User must manually select the correct vendor
If GST/HSN is incorrect
User can override and edit values manually
Additional Notes:
This feature is available only to select societies as part of a limited beta release.
While this is a paid feature, it is being provided free of charge during the beta period.